Microsoft Teams keyboard shortcuts with Downloadable PDF for Windows

The complete lists of Microsoft Teams keyboard shortcuts for Windows 11 or 10 Desktop and web app with Downloadable PDF.

Microsoft Teams keyboard shortcuts

The use of external keyboards equipped with keyboard shortcuts for Microsoft Teams on Windows is found to enhance the work efficiency of several users. Keyboard shortcuts serve as a crucial alternative to using a mouse and are a more convenient option than a touchscreen for users with vision disabilities or mobility. This post provides a complete list of Microsoft Teams keyboard shortcuts for Windows desktop or web app with a link to Downloadable PDF.

Before starting there are some important things to know. The keyboard shortcuts listed in this article are based on the US keyboard layout. In a shortcut, the presence of a plus sign (+) indicates that you need to simultaneously press multiple keys. In a shortcut, the presence of a comma sign (,) means that you need to press multiple keys in a specific order. Accessing the list of keyboard shortcuts within Microsoft Teams is a breeze. Just press Ctrl+E in the desktop app or Ctrl+Alt+E in the web app to go to the Search field. Afterward, type /keys and press Enter to display the shortcuts list. PDF download link is available at the last of this post. See: Complete list of Windows 11 Keyboard shortcuts with Downloadable PDF.

Full list of Microsoft Teams keyboard shortcuts with Downloadable PDF

Here are Microsoft Teams keyboard shortcuts with Downloadable PDF –

General Shortcut keys

Action Microsoft Teams shortcut on Desktop app For Web app
Display keyboard shortcuts Ctrl + Period (.) Ctrl + Period (.)
Go to Search Ctrl + E Ctrl + Alt + E
Display commands Ctrl + Slash (/) Ctrl + Slash (/)
Open filter Ctrl + Shift + F Ctrl + Shift + F
Go to a specific team or channel Ctrl + G Ctrl + Shift+G
Open apps flyout Ctrl + Accent (`) Ctrl+Accent (`)
Start a new chat Ctrl + N Left Alt+N
Open Settings Ctrl + Comma (,) Ctrl + Shift + Comma (,)
Open Help F1 Ctrl + F1
Close Esc Esc
Zoom in Ctrl + Equals sign ( = ) No shortcut
Zoom out Ctrl + Minus sign (-) No shortcut
Reset zoom level Ctrl + 0 No shortcut

Show keyboard shortcuts

You can access the MS Teams shortcut keys directly from within the app in several ways. The methods below apply to both the Desktop and Web apps.

  • Press – Ctrl + Period (.).
  • Hit Ctrl + Alt + E in the web app, or to go to the Search area, type /keys, and then press Enter in the web app.
  • Click on the Settings and more button from the top-right corner of Microsoft Teams.
  • Select – Keyboard shortcuts.

On Screen reader

  • Press the Tab key to go to the keyboard shortcuts so long as you hear “Settings and more“, and then hit “Enter”.
  • Hit the Down arrow until you hear Keyboard shortcuts, and then press ‘Enter’.

Navigation Microsoft Teams keyboard shortcuts

Important: If you are using the default app bar setup in the Microsoft Teams desktop app, refer to the table below for the commands to use. In case, you’ve changed the order of your applications or added extra ones, the command depends on the app’s sequential order on the app bar. For example, if you’ve moved Calendar to the uppermost of the app bar, press Ctrl + 1 to open it, not Ctrl + 4. In order to have a look at the keyboard shortcuts for the current configuration, press “Ctrl + Alt + E” in the web app, “Ctrl + E” in the desktop app, or to navigate to the Search field, type /keys, and then hit Enter.

Action  Microsoft Teams shortcut on Desktop app For Web app
Open Activity Ctrl + 1 Ctrl + Shift + 1
Open Chat Ctrl + 2 Ctrl + Shift + 2
Open Teams Ctrl + 3 Ctrl + Shift + 3
Open Calendar Ctrl + 4 Ctrl + Shift + 4
Open Calls Ctrl + 5 Ctrl + Shift + 5
Open Files Ctrl + 6 Ctrl + Shift + 6
Go to the previous list item Left Alt + Up arrow key Left Alt + Up arrow key
Go to the next list item Left Alt + Down arrow key Left Alt + Down arrow key
Move the selected team up Ctrl + Shift + Up arrow key Not available
Move the selected team down Ctrl + Shift + Down arrow key Not available
Open History menu Ctrl + Shift + H Not available
Go to the previous section Ctrl + Shift + F6 Ctrl + Shift + F6
Go to the next section Ctrl + F6 Ctrl + F6
Go to an open application Ctrl + F6 Ctrl + F6

Messaging Keyboard shortcuts

Action  Microsoft Teams shortcut on Desktop app For Web app
Begin a new conversation Ctrl + N Alt + N
Go to compose box Alt + Shift + C Alt + Shift + C
Expand compose box Ctrl + Shift + X Ctrl + Shift + X
Send a message Ctrl + Enter Ctrl + Enter
Start a new line Shift + Enter Shift + Enter
Reply to a thread Alt + Shift + R Alt + Shift + R
Mark a message as important Ctrl + Shift + I Ctrl + Shift + I
Search current chat or channel messages Ctrl + F Ctrl + F
Emojis Windows + period (.) Windows + period (.)

Meetings and calls shortcut key for Teams

Important: To use the temporarily unmute shortcut, navigate to Settings =Privacy and make sure Keyboard shortcut to unmute is switched on.

Actions  Microsoft Teams shortcut on Desktop app For Web app
Accept video call Ctrl + Shift + A Ctrl + Shift + A
Accept audio call Ctrl + Shift + S Ctrl + Shift + S
Decline call Ctrl + Shift + D Ctrl + Shift + D
Start audio call Ctrl + Shift + C Ctrl + Shift + C
Start video call Ctrl + Shift + U Ctrl + Shift + U
End audio call Ctrl + Shift + H Not available
End video call Ctrl  +Shift + H Not available
Microsoft Teams keyboard shortcuts mute Ctrl + Shift + M Ctrl + Shift + M
Temporarily unmute Ctrl + Spacebar Ctrl + Spacebar
Announce raised hands (screen reader) Ctrl + Shift + L Ctrl + Shift + L
Raise or lower your hand Ctrl + Shift + K Ctrl + Shift + K
Start screen share session Ctrl + Shift + E Ctrl + Shift + E
Toggle video Ctrl + Shift + O No shortcut
Filter current list Ctrl + Shift + F Ctrl + Shift + F
Go to sharing toolbar Ctrl + Shift + Spacebar Ctrl + Shift + Spacebar
Decline screen share Ctrl + Shift + D Not available
Accept screen share Ctrl + Shift + A Not available
Admit people from the lobby notification Ctrl + Shift+Y Not available
Open the Background Settings menu Ctrl + Shift + P Not available
Schedule a meeting Alt + Shift + N Alt + Shift + N
Go to the current time Alt + Period (.) Alt + Period (.)
Go to the previous day or week Ctrl + Alt + Left arrow key Ctrl + Alt + Left arrow key
Go to the next day or week Ctrl + Alt + Right arrow key Ctrl + Alt + Right arrow key
View day Ctrl + Alt + 1 Ctrl + Alt + 1
View workweek Ctrl + Alt + 2 Ctrl + Alt + 2
View week Ctrl + Alt + 3 Ctrl + Alt + 3
Save or send a meeting request Ctrl + S Ctrl + S
Join from meeting details Alt + Shift + J Alt + Shift + J
Go to the suggested time Alt + Shift + S Alt + Shift + S

Debug shortcut

Action For Desktop app For Web app
Download diagnostic logs Ctrl + Alt+Shift + 1 Ctrl + Alt + Shift + 1

Microsoft Teams Keyboard Shortcuts PDF

Click the download link – Microsoft Teams keyboard shortcuts.pdf

That’s all!!

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About Sunita
Love to play with Windows 11 and 10. Suggestion - Going for Registry change or system files edit then remember to take a backup or create a restore point before Starting.